Invoice Agent Automation

Artlogic → AI Extraction → Accountant Sync + Artist Notifications

📊 Artlogic
Invoice system (your source of truth)
INV-2847
€3,500
Elena Marino Pending
Collection: Marino Sculptures Created: 3 days ago
Due: Tomorrow ⚠ 1 day left
INV-2848
€8,200
Jakarta Private Collection Awaiting Send
Collection: Modern Wing Created: 5 days ago
Due: In 2 days ⚠ Overdue risk
INV-2845
€12,000
Gallery 47 Partnership Sent
Collection: Sculpture Series Created: 12 days ago
Due: 3 days ago 📍 Overdue
🤖 Invoice Agent
Real-time processing & sync
Waiting to process invoices...
📤 Notifications Sent
To accountant + artists
Notifications will appear here...
Active Invoices
0
Awaiting action
Total Pending
€0
Not yet sent to accountant
Overdue Invoices
0
Requires follow-up
Time Saved
0h
Manual follow-ups eliminated
📋 Invoice Lifecycle
Track each invoice from creation to payment
1
Created in Artlogic
INV-2847 added to system
2
Agent detected
AI identified invoice + deadline
3
Accountant notified
WhatsApp reminder sent with details
4
Invoice sent
Accountant marks as complete
5
Artist notified
Automatic email to Elena
"Hi Elena, your invoice for the Marino Sculptures (€3,500) has been sent. You should receive payment within 3–5 business days."
6
Waiting for payment
Agent monitors for completion
👁️ Your View
What you monitor (no chasing needed)
✓
Sent to accountant
3 invoices (€23.7K total)
✓
Accountant notified
Automatic reminders sent
✓
Artists informed
No incoming payment questions
✓
Follow-ups automated
You're no longer the relay
⏱
Monitor overdue (3 invoices)
Alerts if payment delayed